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From Register athletes → (event) you reach the Register athletes screen. There you build one order with all the athletes you want to register under the same rate. There are two ways to load them.

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Manual form

1

Step 1 — Choose the rate

Pick the event rate. Every athlete in the order uses the same one. Only the event’s active rates appear.
2

Step 2 — Add the athletes

Choosing the rate loads the event’s form. Press Add athlete: each person has their own accordion. Repeat until everyone is in.
3

Review and continue

Press Review and continue. The system validates the data; if something fails, it highlights that athlete’s row.
4

Confirm the summary

A window “Review the registration before paying” shows the athletes and the purchase summary. From there you can apply a discount code, choose the payment method and press Confirm and pay (or Edit to go back).
Screen "Register athletes" with the form and the accordion for each athlete added The form is the event’s own: same fields and same visibility/required rules as the public checkout, for the chosen rate. The portal fills in for you the club-membership question (the club is the one in the URL) and the category (computed from date of birth and gender). Required priced questions (for example, cancellation insurance) appear on each athlete’s card and are charged per athlete; optional extras are not offered.
File-upload fields are not supported: if the rate requires one, you’ll see a notice to contact Rocky Global. The event store and hotel bookings are not available in the club portal.
Team rates. The title becomes Teams and the button Add team. Each team has exactly the number of athletes set by the rate, and a Team data block holds the questions answered once for the whole order. When you confirm, the order is created with all athletes. If an athlete’s email already exists on the platform, that account is reused and its profile updated; otherwise a new athlete account is created. The total is recomputed on the server, and quotas (event and rate) are re-checked at creation, so the last club to confirm may find the event full (“The event reached the participant limit.” / “This rate reached its registration limit.”).

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Excel import

Use the quick option on the same screen: choose the rate, press Download template, fill it in, drop the file (.xlsx/.xls, up to 5 MB) and press Upload and review. Excel upload block: choose the rate, download the template and drop the file
  • The template is the one the organizer uses to import participants, scoped to the rate and without the columns the portal fills in (club membership, club name/email, and team name on individual rates).
  • Maximum 300 data rows per upload. Split larger lists into several orders.
  • The file is validated as a whole: if a single row has an error, the whole file is rejected and nobody is registered (“No athlete was registered”), listing “Data row N: …”.
  • If it passes, Confirm upload from Excel shows the athletes read, the discount box and the purchase summary. Nothing is registered or charged until you press Confirm and pay. The data is kept in your session; if it expires you must upload the file again.
  • Confirming goes through the same validations and price calculation as the manual form.
Screen "Confirm upload from Excel" with the athletes read, the discount, the purchase summary and the payment method

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Discounts

Club orders use the same discount engine as the public checkout; discounts are configured by the event’s organizer. Order summary with the discount applied and the "Discount applied" message Combining. Order of application: turn → country → code. A non-combinable discount on either side of a turn + code pairing rejects the code. The per-country discount is not applied when a code is entered. Service fee. A normal discount only reduces the order value, not the organizer’s service fee. Free codes and 100% discounts zero the total including the service fee. Usage counting. The use of a code is counted when a free order is created, when a card payment is confirmed, or when the organizer approves a transfer.